Agreement Policy
Completed requests must be submitted a minimum of two weeks prior to the rental; three weeks’ notice is preferred. If the request is not submitted on time, your request may not be fulfilled.
Submitting requests does not mean that it is accepted or supported until it had been approved by the Director of Media Services.
Equipment must be returned in the exact state that it was received. For every day that equipment is not returned after the expected return date, an additional charge will accrue.
A charge will be imposed unless cancellations are communicated to the Media Department 24 hours in advance of your event. Your account will be charged for any services that have already been performed for the event.
Media Department services and staffing are not available on Sundays or holidays. Most evening & weekend events will be billed at a premium rate. By submitting this request, you indicate that:
- You have read the above policies and agree to comply.
- You understand that our primary mission is an academic one, and there is a possibility that academic events may take precedence.
- All requests are considered tentative until confirmation is received.
- You understand that the building/room must be reserved and approved before this request can be accepted.
- You understand that this form is only for the use of the Media Services Department and any additional needs (such as conferences, catering, physical plant, etc.) must be submitted to those appropriate departments.