Event Help Sheet – AV Guide

This guide will help in content preparation for events at Olivet Nazarene University.

  • In Hawkins Centennial Chapel & Chalfant, Media Services needs all content prior to the event.
  • In Kresge, Weber Leadership Center, Wisner Auditorium, Warming House, all conference rooms, & most classrooms on campus, there is an HDMI input available.

An adaptor may be required to connect your devices to the HDMI and audio cables provided in these rooms. As adaptors are regularly changing, it is important that adapters are brought along with the device.

Sending content to Media Services prior to your event:

  • As soon as the event is planned - complete a Media Services Event Request form
  • 2 weeks prior to event - send Order of Service to Media Services
  • 1 week prior to event - send Band Breakdown/Stage Plot and Needs to Media Services
  • 1 week prior to event - all Content is given to Media Services (Videos, Titles, Slides, Scripture, Script/ Outline, Music, Etc.)

If a video is being played at an event, the video must be provided one week in advance. This will allow Media Services to test the video in the room and to give ample time to make any necessary edits.

General Content Information

  • Content must be provided in a downloadable format
    • Links to YouTube videos, Canva presentations, streams, etc. WILL NOT BE ACCEPTED
  • Screen Resolution is 1920x1080 pixels (16:9)
  • ProPresenter is the presentation software used in all event spaces. Below are links to our Lower Thirds fonts & templates.
  • A script or outline is needed for the ProPresenter operator and video director if content is shown during the presentation.

Presentation

  • ProPresenter does not accept transitions between slides if presentations are created in PowerPoint or Canva.
    • Fonts below 60pt are difficult to read in large venues (Hawkins & Chalfant). Please ensure that all fonts are at least 60pt.
    • Only use generally accessible fonts or export the PowerPoint slides as individual images.
  • Do not use any copyrighted content in presentations, as ONU is not licensed to display copyrighted content.
    • These include movie clips, tv show clips, songs, etc.
  • If you would like a QR code to be displayed, ensure that the QR code takes up a minimum of one quarter of the screen.
    • QR codes smaller than this will be unusable for most of the audience.
      • These QR codes may seem extra large when being created, but they are the proper size for the room.
    • *Please work with Media Services to test ahead of time in the venue.

Video

  • Format must be either .mov or .mp4
  • Resolution is 1080p
    • Frame rate of 60fps is preferred

Audio

  • Format must be either .wav or .mp3
  • If a device is brought for Spotify or Apple Music, ensure all songs are downloaded prior to the event
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