Media Services - Event Request

Agreement Policies

• Completed request must be submitted a minimum of two weeks prior to the event; three weeks’ notice is preferred. If not submitted on time, your request may not be fulfilled and there may not be any discounts offered or a late submission fee may apply. Submitting requests does not mean that it is accepted or supported until it has been approved by the Media Services Director.

• The order of service must be sent a minimum of one week prior to the event.

• If your presentation requires special software, animations, video clips or an unusual format, please contact the mediadept@olivet.edu to arrange a meeting to discuss what accommodations can be made for the event, and schedule a time for testing prior to the event.

• Presentation materials must be submitted and tested at least 48 hours prior to the event. Anything submitted after this time may not be tested in the venue in time for your event.

• A charge will be imposed unless cancellations are communicated to the Media Department 24 hours in advance of your event. Your account will be charged for any services that have already been performed for the event.

• Media Department services and staffing are not available on Sundays or holidays. Most evening and weekend events will be billed at a premium rate. By submitting this request, you indicate that:
  • You have read the above policies and agree to comply.
  • You understand that our primary mission is an academic one, and there is a possibility that academic events may take precedence.
  • All requests are considered tentative until confirmation is received.
  • You understand that the building/room must be reserved and approved before this request can be accepted.
  • You understand that this form is only for the use of the Media Services Department and any additional needs (such as conferences, catering, physical plant, etc.) must be submitted to those appropriate departments.